The B2B SaaS funnel, cut in twelve

Every stage of the funnel, measured.

From the first lead to the upsell, the funnel cut into twelve facets. For each one: the published benchmarks with their source, the entry and exit criteria, and who owns it.

Updated 6 November 2026

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  • Generate 01-04
  • Qualify 05-06
  • Win 07-10
  • Grow 11-12
  • Benchmarks
  • In preparation
3/12facets with benchmarks
33benchmarks with a source
7sources read
The diamond

The twelve facets

Four groups, twelve facets. A facet has a page once its benchmarks are read and checked; the others follow, one at a time.

Generate

01

Inbound

Buyers find you through your site, your content or search, and leave their details.

Entry
A known contact from the website: a form, a sign-up or a chat.
Exit
The contact fits the target market and becomes an MQL, or goes into nurture.
Owner
Marketing (content and website)
Watch
Visitor-to-lead rate
Benchmarks in preparation
02

Paid ads

Paid campaigns on LinkedIn, Google and review sites bring contacts in.

Entry
A contact who came from a paid campaign and left their details.
Exit
The contact becomes an MQL or goes into nurture.
Owner
Marketing (demand generation)
Watch
Cost per lead and lead-to-MQL rate
Benchmarks in preparation
03

Events and webinars

Buyers register for an event or a webinar and meet the team or the product.

Entry
A registration.
Exit
The contact attended, was followed up and became an MQL, or went into nurture.
Owner
Marketing (events)
Watch
Registrant-to-attendee rate
Benchmarks in preparation
04

Outbound

The team reaches out first, by email, phone and LinkedIn, to named people in target accounts.

Entry
A target account and a named contact in a sequence.
Exit
A reply that books a meeting, or the end of the sequence.
Owner
SDR or BDR team
Watch
Reply rate and meetings booked
Benchmarks in preparation

Qualify

05

MQL

A lead that marketing judges ready for sales: it fits the target market and shows intent.

Entry
Fit with the target market and a sign of intent, scored the same way every time.
Exit
Sales accepts it, or returns it with a reason.
Owner
Marketing, with the SDR who works it
Watch
Lead-to-MQL rate
Benchmarks in preparation
06

SQL

A lead a salesperson has spoken to and confirmed as a real buyer.

Entry
A conversation that confirmed need, fit and budget range, and a meeting booked.
Exit
An opportunity in the CRM with an amount and a close date, or a disqualification with a reason.
Owner
SDR or BDR, handing over to the account executive
Watch
MQL-to-SQL rate
Benchmarks

Win

07

Discovery

The first real meeting: the buyer’s problem, what it costs them and how they decide.

Entry
A first meeting held with the buyer.
Exit
Problem, impact, decision process and next step agreed, in writing.
Owner
Account executive
Watch
Show rate and meeting-to-opportunity rate
Benchmarks in preparation
08

Opportunity and pipeline

A qualified deal in the CRM, worked stage by stage and reviewed every week.

Entry
An opportunity with an amount, a close date and a stage.
Exit
A proposal sent, or closed lost with a reason.
Owner
Account executive, reviewed weekly by sales leadership
Watch
Pipeline coverage and time in stage
Benchmarks in preparation
09

Proposal to close

The proposal is on the table; terms, legal review and the decision follow.

Entry
A proposal or a contract sent.
Exit
Signed (closed won), or closed lost with a reason.
Owner
Account executive, with the sales leader on terms
Watch
Win rate and sales cycle length
Benchmarks
10

Closed won

The contract is signed and the customer is handed over to the people who will serve them.

Entry
A signed contract.
Exit
Kickoff held, success criteria written down, customer success owns the account.
Owner
Account executive, handing over to customer success
Watch
Time from signature to kickoff
Benchmarks in preparation

Grow

11

Onboarding and retention

The customer reaches first value, keeps using the product and renews.

Entry
Kickoff held.
Exit
Renewal signed, or churn with a reason.
Owner
Customer success
Watch
Gross revenue retention (GRR)
Benchmarks in preparation
12

Expansion

Existing customers buy more: more seats, a higher plan or another product.

Entry
A customer with a new need, more users or a new team.
Exit
Upsell or cross-sell signed, or parked with a reason.
Owner
Account executive or account manager, with customer success
Watch
Net revenue retention (NRR) and expansion win rate
Benchmarks

Latest

The other half

Benchmarks don’t move themselves.

A funnel converts when someone owns every stage and reviews it every week. For that job, Grip Diamond puts Caugia first: Tom Meijer, fractional GTM operator in Paris, who designs the go-to-market motion and runs it inside the client’s team and tools.

Method

How a benchmark gets in

01

Public sources only

A benchmark comes from a report or a page anyone can read, named and linked, with the date it was read.

02

Shown as published

Each figure is the source’s own number, with its scope and its definition. Nothing is averaged, rounded or estimated.

03

Definitions first

An MQL or an opportunity is not counted the same way everywhere, so each row says how its source counts it.